Privacy Policy

The party responsible for data processing of this registration form on scandlas2020.ee website (hereinafter: registration form) is Publicon OÜ (business registry number 11077247) located at Väike-Turu 8, Tartu, Estonia; phone +372 7404095; e-mail: scandlas2020@publicon.ee. ;

Which personal data is processed
- name, phone number, organisation and e-mail address
- address of the invoice receiver
- bank account data (if applicable)
- purchase history
- customer support data

Purpose of processing personal data
Personal data is processed for managing the accommodation bookings of participants and to send confirmations and invoices.

Data about the purchase history (date of the booking, selections made, customer data) are used for creating overviews of booking selections in order to inform the selected hotels of the arriving guests.

The Symposium Secretariat requests information about the Delegate who booked accommodation on the website if the Delegate performs a financial transaction with the Symposium. In this case, a Delegate must provide information including, but not limited to, the name and contact information along with the credit card or bank information. 

Personal data such as the e-mail, phone number and registrant's name are used to provide customer service and answer any questions the participants might have.

The Symposium Secretariat also automatically receives and records information on our server logs from your browser including your IP address, Symposium cookie information, and the page you requested. These are used to provide information society services and for website statistics.

The Symposium Secretariat only uses the personal data entered by the delegate for the accommodation booking purposes during the Scand-LAS 2020 Symposium.

Sharing of the personal data

During the registration process of the Symposium, personal information is collected, processed and stored by Publicon PCO. The booking information will be shared with the relevant hotels to ensure they have the information about arriving guests. 

Publicon OU as the payment intermediary is the party responsible for handling personal information. This party will submit the personal information necessary to complete the payment to the authorised service provider Maksekeskus AS.

Personal data may be transmitted to IT service providers if this is necessary for ensuring the functionality of the online shop or for data hosting.

Personal data may be transmitted to the bookkeeper for providing financial services.

Security and access to the data

Publicon OU will save the booker's data in their database also in case the booking is not finalized in their secure server situated in the European Union. The unfinished bookigns and the booker’s data are deleted from the database in 7 days. Before deleting the data, Publicon PCO reserves the right to contact the booker of the unfinished booking using the contact information already filled in.

The secretariat will take the appropriate physical, organisational and information technology security measures to protect the personal data from random or illegal destruction, loss, changing or unauthorised access or publication.

Access will be granted to authorised employees and the necessary data processors for providing services. All personnel are required to follow the approporiate safety measures when handling personal data.

Seeing your personal data

If you wish to know which personal data you submitted to the secretariat via the booking form, please see the automatic confirmation e-mail or contact the secretariat. 

Withdrawing your consent
When booking accommodation for the Symposium, you agree that the personal data you submitted will be stored and processed. If you do not agree with the processing or storing of your personal data, you can withdraw your consent by sending an e-mail to the secretariat. Please note that this will bring along the cancellation of your accommodation booking. If you withdraw your consent, your data will be deleted withing 14 days. 

Storing of the personal data
Publicon OU is obligated to store the personal data for 5 years. 

Please read the Registration and Cancellation terms here.

Please send all questions regarding the registration and payment to the Secretariat:

Publicon OU
Väike-Turu 8, 51004 Tartu
Telephone: +372 740 4095
E-mail: scandlas2020@publicon.ee
Secretariat Manager: Kristin Lillemäe